February 27, 2013

Planning and Stress!!

Posted in Other Events, Planning Tips and Information, Weddings tagged , , , , , , , , at 8:35 am by JBEvents

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It’s no secret that planning an event, no matter how big or small, can create STRESS!  There are many things that you can do to help reduce or alleviate the stress and hopefully this article will give you a few ideas to help with that!!

TIP 1 ~ Now, with the first suggestion, I may sound biased, but when planning an event – the first thing to do to reduce your stress is to hire a professional Consultant.  By doing so – they can keep you on task with what needs to be done at what point in time therefore allowing you to enjoy the planning process instead of being stressed.

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TIP 2 ~ The next tip actually goes hand in hand with the previous one of hiring a planner – which is manage your time and delegate when possible.  With my clients, they are provided Check Lists which outline the tasks that need to be completed within a specific period of time – they can then use these Check Lists to assign Tasks.  We are available to handle any and all tasks for our clients – and it’s all at their disposal just for the asking.

TIP 3 ~ Create a realistic budget and SHARE it with your Planner!!  You would be surprised at how many prospective clients I ask about what their budget is only to be told “we don’t know” or “we don’t have one”. The truth is, EVERYONE has a budget.  Don’t be afraid to share it with your Planner so that they can work with you to make sure you remain within your budget for your event.  Staying within your budget will most certainly reduce your stress – both in the now and the not-to-distant future.

TIP 4 ~ Don’t procrastinate!  While it may seem that putting off handling one or many of the tasks of the event planning will make it easier later – the truth is, that with an event, there are many deadlines involved.  If you are working with a professional planner {see sign above! :)} and Check Lists are being provided to you, adhering to the timelines is not just a suggestion for the Planners benefit – but it’s a definite task for you to handle timely.  By delaying the inevitable you actually bring on more stress.  I can look back at my clients and pinpoint very easily the ones that procrastinated, because in the weeks and days leading up to the event, they were so much more stressed because there were then so many tasks that had to be completed in a very short timeframe while also trying to manage their everyday life.  On the other hand, for my clients that maintained a calmness throughout the whole planning process, the main reason for that was adhering to the Task schedules provided and handling the details timely. 

TIP 5 ~ Take time out from the planning!  Taking a break from the planning will help you to maintain your excitement for the event by giving you a breather from the constant thoughts and tasks that need to be accomplished.  Whether you take an hour, a day a weekend or a week – it doesn’t matter – just step away.  Do something you enjoy that provides you happiness and peace.  When  you return to the tasks, you can do so with a fresh mind ready to tackle the tasks before you! Side note ~ this Tip does not negate Tip 4 for not Procrastinating…..this Tip is assuming you ARE on schedule with the Tasks!  🙂

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TIP 6 ~ Compromise!!  This is my suggestion for many circumstances.  When planning an event – chances are you will have “suggestions” from many others.  Some times, it’s perfectly fine to stand your ground, however, in other areas, the need to compromise works best for everyone involved.  Whether it is on the budget, the guest list, the menu, décor or even attire – consider whether it makes sense to stand your ground and potentially ruffle feathers or make a compromise and perhaps save a relationship/friendship!

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TIP 7 ~ Realize some things are out of your (and everyone’s) control!!  It doesn’t necessarily mean it’s the end of the world and so you really should keep your focus on what is truly important.  If you have attended to  your tasks with the plans and preparation, then many things that could go wrong by virtue of forgetting something of importance hopefully will have been avoided, however, for things that can’t be controlled {weather, power, traffic, etc.}, try to stay calm and focused on the most important thing – the reason for the event – and be flexible with the other things.

TIP 8 ~ When the big day arrives, take a deep breath and ENJOY!!!!!  Try to savor every moment, because the special occasion will be over before you know it.  Again, remember, don’t sweat the small stuff – but try to focus on the big picture.  If you have hired a professional planner, it’s our job to oversee all of the details and it’s your job to relax, let the planner do their job and Enjoy your special event!!!

If you are planning an event and haven’t hired a professional Planner, I urge you to do so soon.  A professional planner can help keep you within your budget, create and execute your vision and reduce your stress leading up to and on the BIG DAY !!

Janice Blackmon Events

Janice Blackmon Events ~ A full-service event planning firm offering a variety of packages so clients can determine the level of assistance they need!  Our philosophy is that with our assistance, your event will be flawless!!!

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