December 28, 2010

A Continuation of the Series……You’re Engaged! Now What?!

Posted in Planning Tips and Information, Weddings tagged , , at 2:52 pm by JBEvents

With the Christmas season being the number time for couples to become engaged, I thought this would be the appropriate time to provide some helpful details on planning YOUR wedding.

Clients always ask which vendors should be hired first and which should come later in the process.  Good news, there really is a method to the hiring process and you have come to the right place to get the inside scoop.

 Before you begin hiring your vendors, there are a few things you should consider.   

  • Compile a preliminary Guest List.  You will need to know the approximate number of guests prior to selecting your venue.
  • Discuss your budget.  While many of the expenses associated with a wedding have “traditional” assignments as it relates to the Bride’s family or Groom’s family expense, nowadays, couples are paying for much of the wedding themselves, or with portions coming from both sets of parents.  Regardless of how the budget will be compiled, you need to at least have an idea of the comfort zone for your wedding expenses.
  • Determine the formality of your wedding.  Since most venues have a vibe or feeling on their own, some are more conducive to a more or less formal event than others. 
  • Select your wedding party.

 Once you have considered those factors, you are ready to being hiring the vendors for your wedding.


  • Wedding Consultant.  By hiring a Consultant in the beginning, you can rest assured that you will be less stressed during the planning.  A reputable consultant will have recommendations for you of vendors, as well as every other aspect of planning and can lead you to the best vendors that will fit your vision and budget.  Many times, consultants will have relationships with vendors in your area that can save you money!!! We all like to save money right?  So – don’t think of a Consultant as a “FRILL” but rather a necessity!
  • Select your Ceremony site.
  • Select your Reception site.
  • Reserve Room Blocks at area hotel(s) for your out-of-town guests.
  • Select photographer.
  • Select caterer.
  • Select ceremony musicians.
  • Select/arrange for officiate.
  • Select Reception musicians.
  • Select wedding dress and bridesmaid’s dresses.
  • Select videographer.
  • Select hair and make-up stylists.
  • Send Save-The-Dates (should be done at least 6 months prior)


  • Select florist/event designer.
  • Select pastry chef.
  • Select grooms and groomsmen attire.
  • Select linens.
  • Determine if other rental items will be needed such as:  Lighting, A/V, tables, chairs, lounge furniture, etc.
  • Order invitations/stationery/announcements/thank you notes
  • Select calligrapher
  • Confirm rehearsal time.


  • Select wedding favors.
  • Determine your departure fanfare (rose petals, bubbles, sparklers, etc.) – confirm with your venue on their rules for fanfare.
  • Select location for rehearsal dinner and send out invitations.
  • Select location for bridal luncheon, groom’s outing, as well as any other wedding weekend activities.  Send invitations.
  • Provide invitations to calligrapher for preparation.  Should be mailed out 6 to 8 weeks ahead of time.
  • Create your Bridal Registry. 

If you follow this list, you will stay on track with your planning.  But remember, the most important vendor to hire – if you want to enjoy your engagement period and have a flawless and stress-free wedding is a professional consultant.  🙂 (We happen to know the very best one!!!)

Our calendar is filling up quickly, so don’t wait any longer before contacting us to schedule a consultation to determine how we can help you plan your dream wedding!

Happy Planning!

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